Electronic Work Diary

Electronic Work Diary (EWD) for heavy vehicle drivers

Automate work and rest records, cut paperwork and stay audit-ready. Drivers record shifts on a tablet or phone, and managers see compliance in real time.

Manage transport compliance with ease

Access driver records

Find any driver’s work and rest history in seconds and stay on top of your obligations.

Depot management

Organise drivers and vehicles by depot so each manager sees what matters to them.

Comprehensive statistics

Full work and rest statistics, including night rests and breaks, in an easy card view.

Manage drivers

Add drivers, set rules and monitor everyone from one platform.

Fit-to-drive checks

Run fit-to-drive declarations as part of every shift.

Vehicle management

Link drivers to vehicles and keep vehicle records with each shift.

Work and rest records

Stay compliant and streamline your records

Replace paper logbooks with digital work diaries that record accurately, save time and reduce errors. Every shift is logged, geo-tagged and stored securely for audits.

Remove guesswork, paperwork and risk

Remove guesswork

Real-time input, geo-tagging, shift logging and accreditation reminders.

Minimise paperwork

Move from paper logbooks to secure cloud storage you can access anywhere.

Compliance reporting

Accreditation, maintenance and fatigue records ready when auditors ask.

Save time and money

Automated compliance that frees up admin time and avoids costly breaches.

Compliance automation

Compliance that runs in the background

Work hours, breaks and activities are logged automatically, so drivers focus on driving and managers spend less time chasing paperwork.

Fatigue management across industries

Transport and logistics

Keep truck drivers within their work and rest limits.

Construction and mining

Track hours for heavy vehicle drivers on and off site.

Passenger transport

Manage driver schedules for safe, reliable services.

Emergency services

Manage shift hours for crews on the road.

Utilities and energy

Monitor hours for field crews driving heavy vehicles.

Waste management

Keep collection drivers compliant on long shifts.

Trusted by 500+ Fleets Nationwide

Over 500 Australian businesses, from owner-drivers to national transport, construction and emergency services fleets, rely on Telematica every day.

Electronic Work Diary FAQs

What is an Electronic Work Diary?

An EWD records a heavy vehicle driver’s work and rest times digitally instead of in a paper logbook. It reduces paperwork and helps manage fatigue risk.

How does an EWD help with compliance?

It logs work and rest automatically, warns drivers before they breach their limits, and keeps records ready for audits.

Can drivers update their diaries easily?

Yes. Drivers record shifts on a tablet or phone with a few taps, including breaks and fit-to-drive checks.

How is EWD data stored and accessed?

Records are stored securely in the cloud and managers can view them from anywhere in the Telematica platform.

Does the EWD work with GPS tracking?

Yes. Work diary records sit alongside vehicle locations, trips and reports in the same platform.

How much does an Electronic Work Diary cost?

EWD pricing is per driver or vehicle and can be bundled with GPS tracking. Request a quote and we’ll tailor it to your fleet.

Who needs an Electronic Work Diary in Australia?

Drivers of fatigue-regulated heavy vehicles must record work and rest. An EWD replaces the paper work diary and records it automatically. Check current NHVR requirements for your operation.

Australia's leading fleet management software

Optimise your fleet with smarter routes, safer driving and streamlined operations. GPS tracking from $11.50 per vehicle per month (ex GST).

Get your custom quote

GPS tracking from $11.50 per vehicle per month. Tell us about your fleet and we’ll send a tailored proposal.

No obligation. A local specialist calls you within 1 business day.

✓ Trusted by 500+ Australian fleets · ✓ 3-year hardware warranty · ✓ Local Australian support